General Clerks/File Clerks/Mail Clerks

  • PAE
  • New York, NY, USA
  • Feb 06, 2019
Full time Admin-Clerical Customer Service Government Other

Job Description

 Seeking Full General Clerks to work in Manhattan Financial District, NYC

Full-Time hours from 8am to 5pm, Monday – Friday

Paying $15.00/hour with benefits

Current General Clerk openings:

  • Mail Clerk
  • File Clerk
  • General Office Worker

Duties may include any of the following:

  • Collection of documentation from customers
  • Support customers’ use of electronic systems
  • Schedule dates and times for events
  • File copies of documents and notices in appropriate customer files
  • Store forms, letters, receipts, or reports in paper form or enters necessary tracking information into electronic records
  • Film or scan documents for storage and retrieval
  • Ensure that new information is added to the files in a timely manner and may destroy outdated file material according to policy or transfer them to inactive storage
  • Check files at regular intervals to make sure that all items are correctly sequenced and placed. Searches for missing record materials
  • Where applicable, operates mechanized shelving units that rotate to bring the needed records to them.
  • Finds requested records, charges out, and forwards them to the requestor
  • Request documents from other offices and other file locations as required
  • Serve as the link between external postal services and the site and office workers
  • Responsible for the pickup and delivery of both internal and external government mail including regular, bulk, classified, pouch, and guard mail
  • Date and time stamps all incoming mail per government agency timelines
  • Sort internal mail to be delivered to intended destination/worker
  • Use mail cart to transport mail to destinations
  • Prepare outgoing mail for delivery to selective postal service
  • Maintain familiarity with automated mail equipment, USPS rules, and regulations, and UPS and Federal Express procedures; knowledgeable in packing requirements and government mail regulations
  • Ensures mail is being sent the most cost-effective way, by comparing rates of multiple couriers. (USPS, Fedex, UPS etc.)
  • Coordinate mail pickups with other couriers
  • Operate machinery that collates, fold, and insert material into envelopes for mailing
  • Operate postage meter that calculates, applies postage, and tracks postage expenditure
  • Maintains a daily log with appropriate receipts. Uses computer data entry program to record and track incoming and outgoing mail


Minimum experience or requirements: 

 Required Qualifications:

  • Ability to obtain and maintain a government clearance (if not already cleared)
  • Active current Secret clearance with DOD or ability to obtain clearance at that level
  • Must successfully complete a drug screening
  • Must be computer literate, be able to enter data at a reasonable rate, express or exchange ideas by the spoken word
  • Must pass the PAE Core Skills Computer Assessment
  • Ability to stand, walk, and sit or any combination thereof for long periods of time
  • Must be able to lift up to 70 pounds, bend, carry, kneel, and climb
  • Strong attention to detail

Other Essential Qualifications:

  • Ability to work effectively and efficiently in a team environment and relate well to others
  • Ability to show initiative and commitment to the company’s goals
  • Ability to readily adapt to changing requirements
  • Strong commitment to performing and producing at the highest level of quality at all times
  • Ability to manage individual workflow efficiency and improve processes when necessary
  • Ability to communicate clearly and effectively with coworkers both in written and verbal communications
  • Positive attitude focused on customer satisfaction

Minimum Experience, Education and Licensure:

  • High School Diploma or equivalent
  • At least 1 year of prior administrative and/or customer service experience
  • Comprehension of basic computer programs
  • 1 year of experience utilizing Microsoft Office, including Excel

Preferred Qualifications:

Prior experience working with the public is preferred.