Administrative Security Assistant

  • XLA
  • North Branch, TX 75244, USA
  • Mar 08, 2019
Full time Admin-Clerical Entry Level Government

Job Description

XLA is looking for multiple Administrative Security Assistants to support our government customer in Farmers Branch, TX.  Please note the maximum rate of pay for this position is $14.42/hour and all applicants must be eligible to obtain a US Government Security Clearance. In addition, all applicants will be required to pass a skills assessment.

The Administrative Security Assistant will initiate, receive, review and determine the accuracy and completeness of personnel security forms. 

Responsibilities include, but are not limited to:

  • Manages the security application process and assist applicants through the process.
  • Prepare personnel security files (PSF). Receive, review and determine the accuracy and completeness of applicant forms required for Background Investigations (BI).
  • Receives and reviews documents
  • Determines the accuracy and completeness of the personnel security questionnaire, processing documents and fingerprint cards.
  • Identifies potential reciprocity and previous investigations, issues on security forms and obtains any missing information from applicant.
  • Verifies the appropriate level of background investigation being requested.
  • Conducts database checks, inquiries, and performs data entry using a variety of U.S. Government database systems.
  • Runs credit reports, processes fingerprint cards, conducts agency checks, and evaluates results.
  • Processes requests for clearances, withdrawal letters, declination letters, and prepares email notifications regarding SF 312’s.
  • Performs data entry, database and file maintenance along with other clerical functions.
  • Provides customer service to internal and external customers via email and phone.
  • Ensures all documents required for suitability processing are included, completed and ready for EOD (Entry on Duty).
  • Assists other teams (Investigations, Intake, EOD, File Room, etc.) on special projects as needed.

Minimum experience or requirements:


  • High School Diploma or equivalency is required.
  • Two (2) + year’s clerical/administrative experience, additional education may be substituted for experience.
  • Familiarity with the any of the following systems: Integrated Security Management System (ISMS), Treasury Enforcement Communications Systems (TECS), Central Verification System (CVS), and/or Central Index System (CIS) is a plus, but not required.


  • Must be a self-starter with excellent customer service skills.
  • Excellent interpersonal communications skills. Attention to detail and ability to multi-task
  • Ability to consistently make good decisions through a combination of analysis, wisdom, experience and judgment.
  • Detail and deadline oriented.
  • Must be skilled in MS Office (Word, Excel, and Outlook) with the ability to navigate between multiple programs simultaneously.
  • Must be able to work independently and as part of a team.
  • Must successfully pass a skills assessment. 

Must be able to obtain and maintain a Security Clearance. Clearance Requirements (order of preference):

ICE Public Trust (6c)

DHS Public Trust

Active Secret